Frequently Asked Questions - Hopefully we'll have an answer for you here...
If not, please contact the EuroPython Helpdesk.
EuroPython was the first major Python programming language community conference ever organized by volunteers. It started 2002 in Charleroi, Belgium, which attracted over 200 attendees.
It now is the largest European Python conference with around 1200+ participants every year, the second largest Python conference world-wide and a meeting reference for all European programmers, students and companies interested in the Python programming language.
We have collected information about Rimini and how to get there on our Rimini page.
IMPORTANT: Please note that if you live outside Europe you may need a VISA to enter Italy and attend the conference. Please check this before buying your tickets!
In case you still need help please contact email@example.com
You will find all the information needed at our sponsor page.
If you need any extra information please contact us sending an email to firstname.lastname@example.org
The schedule has not been finalized yet. We will first have a call for proposals, then a talk voting phase and then announce the final schedule early in May. As always, we will announce the details on our blog.
However, we can already provide you with the overall structure for the conference from July 9 - 16:
A typical conference day will open the venue at 08:30, have the first session around 09:00 and end at 18:30. Lunch breaks are scheduled for around 13:15.
Please note that we don't serve breakfast.
Please buy your tickets using our registration page.
We have three different tickets available:
student (only available for students, PhDs, postdocs and pupils; please bring your student card or postdoc infos)
personal (for people enjoying Python from home, e.g. hobbyist or freelancer)
business (for people using Python to make a living, ie. a company pays your ticket)
We would like to encourage you to pick a ticket types that reasonably fits your personal situation. Some examples:
Finally, if you would like to support EuroPython, please consider getting a higher priced ticket. We assure you that your contribution will be put to good use. Thank you!
The tickets are sold in three batches:
early-bird (the first 200 tickets),
standard (usually until about a month before the conference)
on-desk (after standard tickets end; these can also be bought at the registration desk)
Make sure you get your tickets as soon as you can to save some money to spend on the excellent food in Rimini ;-)
In Bilbao, we only had to charge 10% VAT on the conference tickets, since the event was regarded as cultural event and subject to lower VAT fees. Unfortunately, in Italy this does not work and we have to charge the full 22% Italian VAT for the tickets. This would have meant an increase in ticket prices of a heafty 12%.
For EuroPython 2017, we decided not to add the full 12% increase to the ticket prices, but instead only apply a moderate 5% raise in gross prices for personal and student tickets, as well as a 5% increase on the net prices of business tickets.
We hope that we'll get more attendees to make up for the difference, since we running the conference on a lean budget.
Our website supports these two payment options:
Please note that we do not support other payment options such as bank transfers or purchase orders.
You can also use our website for purchasing on-desk tickets during the conference at the registration desk.
While the above two options usually work fine, we have had a few reports about failures when trying to purchase tickets from abroad. We list them here to inform you of such known issues:
No, because we trust you :-)
You don’t need to send or upload any documentation during the registration and payment process, but the organizer may ask for your student card when picking up the badge during on-site check-in.
Due to complications with the VAT rules for conference events, we have chosen to use a simplified setup where the Python Italia APS invoices for all conference tickets.
Please check our contacts page which has the registered address and VAT-ID infos for Python Italia APS.
We're sorry but European regulations (as well as our tax advisor) define that conferences are taxable in the country where the conference takes place, so the EU VAT reverse charging mechanism cannot be applied. However companies can easily apply for a VAT refund:
The companies from the European Union can request their Italian VAT back through their own country's tax office.
Non EU-companies can check the official VAT refund page from the Italian tax office.
You can send an email to email@example.com and let us know. We will fully refund your ticket costs except the administrative (bank, online payments services, etc) costs until June 8th 24:00 CEST.
Refund requests must be issued before June 9th (date on the helpdesk ticket counts). We will not consider refund requests after that date, since we have a lean budget to run and not time to process refunds closer to the conference.
For volunteers who have invested a significant amount of time into organizing the conference will get refunds on tickets or compensations for the their travel/accommodation expenses.
The refunds depend on the amount of work done and based on the budget the finance workgroup (WG) can set aside for this. Please contact the WG chair of your workgroup for more details.
We don't have the details yet, sorry.
Women's cut: TBD
When assigning tickets to others, please make sure that:
a) the other person has already created a user account on our website, and
b) you have the email address the person used for registering with the system.
In some cases, people register with multiple email addresses. Please make sure you are using the correct email address, so that ticket and other details such as talk submission are associated with the same account.
You probably have not yet assigned the ticket to yourself. Log in to the site and then proceed to the ticket page. Clicking on the edit links should allow you to enter the details for each ticket you bought.
The Who is coming page only shows tickets from people who have turned their profile public and have been assigned to a purchased conference ticket.
Unfortunately, over the years, a few scammers have started using information from our website to contact people and try to fool them into buying e.g. cheap plane tickets, hotel rooms or even conference tickets.
Please note that we will normally not email or phone attendees or sponsors directly offering discounts in form of coupons, unless we have already established a prior relationship with them. If you hvae doubts, please contact our firstname.lastname@example.org before proceeding to get confirmation that the requests are legitimate. Sponsors can contact email@example.com directly.
There are a lot of nice hotels in Rimini. We have already prepared a accommodation page with a few options. Please note that due to our conference venue contract, we are not able to provide special deals with hotels. Most hotels in Rimini are close to the beach, with a few options near the old town and closer to the conference venue, the PalaCongressi di Rimini (PCR).
If you need help, contact us by writing to the firstname.lastname@example.org!
You will be able to buy pre-paid SIM cards in many local shops in Rimini to save on roaming charges. For people coming from EU countries, we recommend checking with your provider. The roaming charges have decreased significantly since the EU put regulation in place to lower the costs; in fact, the costs may have already gone down to zero be the time we have the conference.
SIM cards typically need to be registered to the person buying it, so make sure you have an ID card with your when buying a pre-paid card.
If you require an invitation letter please check our VISA page for details. You will have to fill in a form and the letter will be provided you by email.
We will have standard conference talks, trainings, help desks and poster sessions. The formats are explained on our Call for Proposals page.
Once the CFP is open, you can propose your talk by logging in to the website and going to the CFP page.
Talks will then be voted on by the attendees. A subset will also be selected by the program workgroup members to give less mainstream topics a chance and to enhance the speaker diversity, if needed (please help us not needing this).
The conference venue's wifi should be able to handle the large number of devices we expect at the conference. However, as experience shows, relying on Internet during talks is a risky game, so advise to have a backup plan available to be able to give the talk without Internet connection.
We will try to have cabled Internet available at speaker desks, but cannot promise anything at this time.
We will have HDMI to VGA and mini-DisplayPort to VGA adapters available in each room, but it's always a good idea to bring your own.
If you are speaking, please test your notebook and adapter with the projector in the room where your talk is scheduled on the day before you give your talk. For speakers giving their talk on Monday, please test your notebooks in one of the breaks before the talks.
Please also check our tips for speakers page.
Yes. We are not offering poster printing service, only the panels to attach them to.
Posters should be portrait DIN A0 sized: 84.1cm wide x 118.9cm high.
The area of the poster session will be the exhibition hall, so there will be more people around doing other things.
There won't tables in front of each poster.
Please log in to the website and navigate to your public profile (click on the button "View your public profile"). At the bottom of the page you should see a list of talk you have submitted. Clicking on these links will take you to the talk page where you can edit the talk description.
Yes, we will make the following refunds available for speakers:
talk, poster, panel organizer, interactive session organizer: 25% refund on your ticket
training: 100% refund on your ticket
We will send out coupons to all speakers of accepted talks and other session types.
For those of you who have purchased tickets before the schedule is announced and thus cannot use the coupons, we will be refunding the corresponding amount after the conference upon request.
Please provide us with your bank details so we can issues the refunds by sending the details to our email@example.com email address or come to the conference desk to have the details stored in our spreadsheet.
Refund coupons which are not used and speaker refunds for already bought tickets which are not requested until one week after the conference (July 23), will be put to good use and automatically go into the financial aid budget for next year's conference.
To simplify the organization, we ask all speakers and trainers to accept the video recording and publishing of their session. We are aiming to have all talks and similar sessions recorded. Training will not be recorded.