EuroPython 2017

FAQ

Frequently Asked Questions - Hopefully we'll have an answer for you here...

If not, please contact the EuroPython Helpdesk.

 

General

What is EuroPython?

EuroPython was the first major Python programming language community conference ever organized by volunteers. It started 2002 in Charleroi, Belgium, which attracted over 200 attendees.

It now is the largest European Python conference with around 1200+ participants every year, the second largest Python conference world-wide and a meeting reference for all European programmers, students and companies interested in the Python programming language.

Rimini? Where is Rimini? How can I get there?

We have collected information about Rimini and how to get there on our Rimini page.

IMPORTANT: Please note that if you live outside Europe you may need a VISA to enter Italy and attend the conference. Please check this before buying your tickets!

In case you still need help please contact helpdesk@europython.eu

I love what you’re doing. How can I sponsor this great event?

You will find all the information needed at our sponsor page.

If you need any extra information please contact us sending an email to sponsoring@europython.eu

I want to book my flight/hotel. Could you give me an idea of what the schedule will look like?

The schedule has not been finalized yet. We will first have a call for proposals, then a talk voting phase and then announce the final schedule early in May. As always, we will announce the details on our blog.

However, we can already provide you with the overall structure for the conference from July 9 - 16:

  • Sunday, July 9: Beginners' Day Workshop and other workshops; registration desk opens
  • Monday - Friday, July 10-14: Conference talks, trainings, keynotes
  • Saturday - Sunday, July 15-16: Sprints

A typical conference day will open the venue at 08:30, have the first session around 09:00 and end at 18:30. Lunch breaks are scheduled for around 13:15.

Please note that we don't serve breakfast.

Tickets

How can I buy my ticket?

Please buy your tickets using our registration page.

We have three different tickets available:

  • student (only available for students, postdocs and pupils; please bring your student card or postdoc infos)

  • personal (for people enjoying Python from home, e.g. hobbyist or freelancer)

  • business (for people using Python to make a living, ie. a company pays your ticket)

We would like to encourage you to pick a ticket types that reasonably fits your personal situation. Some examples:

  • If a company is paying for your ticket and you need a proper VAT receipt with correct company address, please get a business tickets. The personal tickets do not have any company name field, so those won't work as VAT receipts which permit VAT refunds by companies.
  • If you are using Python as a hobby or as freelancer working from home and don't need a VAT receipt, the personal ticket is for you.
  • If you are a student, postdoc or still attending school, we have the highly subsidized student ticket for you.

Finally, if you would like to support EuroPython, please consider getting a higher priced ticket. We assure you that your contribution will be put to good use. Thank you!

The tickets are sold in three batches:

  • early-bird (the first 300 tickets),

  • standard (usually until about a month before the conference)

  • on-desk (after standard tickets end; these can also be bought at the registration desk)

Make sure you get your tickets as soon as you can to save some money to spend on the excellent food in Rimini ;-)

Which payment options do you support?

Our website supports these two payment options:

  • Paypal (all payment options supported by Paypal)
  • Stripe (credit card payments)

Please note that we do not support other payment options such as bank transfers or purchase orders.

You can also use our website for purchasing on-desk tickets during the conference at the registration desk.

While the above two options usually work fine, we have had a few reports about failures when trying to purchase tickets from abroad. We list them here to inform you of such known issues:

  • We have had some reports from people trying to use Paypal and having the payment process fail without any good explanation. In some cases, these are apparently regulatory restrictions for overseas payments to non-profits, e.g. for Singapore. Please get in touch with Paypal to find out. Credit card purchases using Stripe usually work fine as alternative.

Do I need to send any documentation proving my student status?

No, because we trust you :-)

You don’t need to send or upload any documentation during the registration and payment process, but the organizer may ask for your student card when picking up the badge during on-site check-in.

Why am I getting an invoice from the Python Italia APS and not the EPS ?

Due to complications with the VAT rules for conference events, we have chosen to use a simplified setup where the Python Italia APS invoices for all conference tickets.

I need to verify the VAT information of the Python Italia APS. Where can I find the address and VAT-ID?

Please check our contacts page which has the registered address and VAT-ID infos for Python Italia APS.

I'm buying business tickets and I think I don't have to pay the VAT.

We're sorry but European regulations (as well as our tax advisor) say that every European company must pay VAT for services or goods that are to be consumed in other countries. In EuroPython tickets we have included two VAT taxes: cultural event (22%) and catering (10%). Hence we must charge both VATs on all tickets, including the business tickets. However every company can obtain the VAT in return:

Companies from the European Union

The companies from the European Union can request their Italian VAT back through their own country's tax office.

Companies from Outside the European Union

Non EU-companies can check the official VAT refund page from the Italian tax office.

I bought my ticket early, but I cannot attend. What can I do?

You can send an email to helpdesk@europython.eu and let us know. We will fully refund your ticket costs except the administrative (bank, online payments services, etc) costs until June 8th 24:00 CEST.

Refund requests must be issued before June 9th (date on the helpdesk ticket counts). We will not consider refund requests after that date, since we have a lean budget to run and not time to process refunds closer to the conference.

I helped organize the EuroPython 2017 conference as EuroPython WG member. Do you have special rates for volunteers ?

For volunteers who have invested a significant amount of time into organizing the conference will get refunds on tickets or compensations for the their travel/accommodation expenses.

The refunds depend on the amount of work done and based on the budget the finance workgroup (WG) can set aside for this. Please contact the WG chair of your workgroup for more details.

How do I know my t-shirt size?

We don't have the details yet, sorry.

Women's cut: TBD

Men's cut: TBD

I've bought more than one ticket and now I want to assign it to a friend but the website does not allow me. How should I proceed?

When assigning tickets to others, please make sure that:

a) the other person has already created a user account on our website, and

b) you have the email address the person used for registering with the system.

In some cases, people register with multiple email addresses. Please make sure you are using the correct email address, so that ticket and other details such as talk submission are associated with the same account.

I have bought a ticket and turned my profile public, but I'm still not listed on the Who's coming page. What can I do?

You probably have not yet assigned the ticket to yourself. Log in to the site and then proceed to the ticket page. Clicking on the edit links should allow you to enter the details for each ticket you bought.

The Who is coming page only shows tickets from people who have turned their profile public and have been assigned to a purchased conference ticket.

Accommodation

Ok, I’ve booked the conference. Where can I stay?

There are a lot of nice hotels in Rimini. We have already prepared a accommodation page with a few options. Please note that due to our conference venue contract, we are not able to provide special deals with hotels. Most hotels in Rimini are close to the beach, with a few options near the old town and closer to the conference venue, the PalaCongressi di Rimini (PCR).

If you need help, contact us by writing to the helpdesk@europython.eu!

Rimini

Where can I buy SIM cards?

You will be able to buy pre-paid SIM cards in many local shops in Rimini to save on roaming charges. For people coming from EU countries, we recommend checking with your provider. The roaming charges have decreased significantly since the EU put regulation in place to lower the costs; in fact, the costs may have already gone down to zero be the time we have the conference.

SIM cards typically need to be registered to the person buying it, so make sure you have an ID card with your when buying a pre-paid card.

Visas

I need a visa to go to Italy. Could you please write me an invitation letter?

If you require an invitation letter please check our VISA page for details. You will have to fill in a form and the letter will be provided you by email.

Talks, Trainings, Posters

I would like to present an interesting topic. Which formats do you have available ?

We will have standard conference talks, trainings, help desks and poster sessions. The formats are explained on our Call for Proposals page.

How can I give a talk at EuroPython?

We will issue a Call for Proposals (CFP) when we’re ready to receive talk submissions. Please watch our blog for updates.

Once the CFP is open, you can propose your talk by logging in to the website and going to the CFP page.

Talks will then be voted on by the attendees. A subset will also be selected by the program workgroup members to give less mainstream topics a chance and to enhance the speaker diversity, if needed (please help us not needing this).

Can I rely on Internet during my talk?

The conference venue's wifi should be able to handle the large number of devices we expect at the conference. However, as experience shows, relying on Internet during talks is a risky game, so advise to have a backup plan available to be able to give the talk without Internet connection.

We will try to have cabled Internet available at speaker desks, but cannot promise anything at this time.

Do I need video adapters for my talk?

We will have HDMI to VGA and mini-DisplayPort to VGA adapters available in each room, but it's always a good idea to bring your own.

If you are speaking, please test your notebook and adapter with the projector in the room where your talk is scheduled on the day before you give your talk. For speakers giving their talk on Monday, please test your notebooks in one of the breaks before the talks.

Please also check our tips for speakers page.

Do I have to print my poster?

Yes. We are not offering poster printing service, only the panels to attach them to.

What size should be the posters?

Posters should be portrait DIN A0 sized: 84.1cm wide x 118.9cm high.

Where will be the poster session?

The area of the poster session will be the exhibition hall, so there will be more people around doing other things.

There won't tables in front of each poster.

I have submitted a talk, but would like to make some edits. How does that work?

Please log in to the website and navigate to your public profile (click on the button "View your public profile"). At the bottom of the page you should see a list of talk you have submitted. Clicking on these links will take you to the talk page where you can edit the talk description.

Will I get a discount if I get selected as speaker?

Yes, we will make the following refunds available for speakers:

  • talk, poster, panel organizer, interactive session organizer: 25% refund on your ticket

  • training: 100% refund on your ticket

We will send out coupons to all speakers of accepted talks and other session types.

For those of you who have purchased tickets before the schedule is announced and thus cannot use the coupons, we will be refunding the corresponding amount after the conference upon request.

Please provide us with your bank details so we can issues the refunds by sending the details to our refunds@europython.eu email address or come to the conference desk to have the details stored in our spreadsheet.

Refund coupons which are not used and speaker refunds for already bought tickets which are not requested until one week after the conference (July 23), will be put to good use and automatically go into the financial aid budget for next year's conference.

Must I sign the video recording and publishing agreement?

To simplify the organization, we ask all speakers and trainers to accept the video recording and publishing of their session. We are aiming to have all talks and similar sessions recorded. Training will not be recorded.