EuroPython 2017

Information for Sponsors

Deadlines

These are the deadlines we have for various items related to sponsorships:

  • Conference booklet ad submission: May 22nd (extended to May 24th)
  • Purchasing included free or discounted tickets: June 9th
  • Ordering parcel services: June 30th
  • Sending bag inserts: July 7th, before 18:00 CEST
  • Recruiting email text ad submission: July 7th
  • Website job board ad submission: July 7th
  • Recruiting session presentation: July 10th, before 10:00 CEST
  • On-site job board ad submission: anytime during the conference
  • Tweet and/or retweet: anytime until the end of the conference

For details, please refer to the relevant sections below.

Please note that the above are hard deadlines. We cannot accept submissions after the listed dates and will not issue refunds in case the deadlines are not met.

Sponsor tickets

Registration process

You will get a direct email with a voucher code for your company. Please hand the code over to your attendees and advise them

  1. to register at europython.eu and then
  2. to purchase a free or discounted sponsor ticket by using the voucher code until June, 9th.

You will need to get your sponsor tickets on the registration desk.

The price for conference session passes at the early-bird rate is EUR 365.00 excl. VAT, EUR 445.30 incl. 22% VAT. You can buy tickets at this discounted rate using the voucher codes we provide as part of the sponsor package.

Exhibition

Booths and tables

A booth is a stand with dividing partitions: from 9 to 50 sqm (depending on the sponsorship package).

Booth design

Booths will be included in the sponsor package prices (for packages with booth). We are working with a booth builder to give us nice looking and concise high quality booths for the conference.

The booths will include a big logo of your company. Please send us a vector version of your logo, if you haven't done already.

Table sizes

We will publish the table sizes as soon as we get the details from the booth builder.

Stands floor plan

We will publish the floor plan as soon as we solve questions with the venue and the booth builders.

Exhibition schedule

The exhibition lasts from Monday to Friday 9am to 6pm. Please ensure that prominent booths will be staffed during the opening hours. Normal booths and tables need to be staffed at least from Tuesday to Thursday during the official breaks.

Booth setup and teardown times

Time for set up the booths will be Sunday, July 9th, 2pm-8pm or Monday, July 10th, 8am-10am.

The tear down of the booths will be possible on Friday, Jul 14th, 4pm-8pm.

Customization and additions to stands

A booth construction and basic furniture (table, chair(s), power sockets, small wall mounted spotlights, and possibly a locker) are provided by us and included in your sponsorship package if you have booked a package with booth.

Television sets

Please send us an email if you are interested in renting a TV for your stand.

Shipping

Shipping will be handled by the parcel service company PalaSerVip for EuroPython 2017.

Please see their info & order PDF for all the details regarding sending parcels, storage during the conference and return shipments:

Icon PalaSerVip - EuroPython 2017 - Service Order Form.pdf (675.0 KB)

If you want to send parcels to the conference, you will have to order their services using the order form. Payment of the service is possible via bank transfer, credit card or cash on-site or by sending the CC data on the order form by email.

The deadline for ordering parcel services is June 30th 2017.

For additional information, questions or requests, please contact Mr. Filippo Bortoletto, phone: +39-541-787203 or +39-541-718842 or send an email to: info@palaservip.it

Leads

Lead collection

If you want to collect leads at your booth for recruiting purposes or to follow up on product/project inquiries, you can make use of the QR codes we will have printed on all attendee badges.

The QR codes will provide vCard 3.0 records with the name, affiliation and email addresses of the attendees.

You can scan them using many QR reader apps available for mobile phones. The reader apps will typically allow you to store the vCard records in an address book which you can then export to e.g. Outlook or CRM software for use in follow-up emails.

You can also use the leads for price draws, games, party invites or other attendee interaction ideas.

Recruiting

Mailing list

For your recruiting ad on our website please send the following information to sponsors@europython.eu:

  • title
  • description (up to 100 words)
  • an url link e.g. to the recruiting ad on your own website.

Deadline for sending in recruiting ad email texts is July 7. We will send these during the event to the attendees who have opted in to receiving job ads from sponsors.

For your recruiting ad on the on-site job-board please prepare a DIN A4 sheet. You can bring it along and pin it on the board yourself.

Job board web page

All sponsors in sponsorship levels silver and above are eligible for posting a job ad on our Job-board page.

If you are interested in submitting an ad, please send the job ad to sponsors@europython.eu. We will then place it on the website after review.

We will post as many as three jobs per sponsor, but only if the jobs are sent as single ad text combing the ads. Please include a short company introduction, the job title, a short job description and a contact address.

Deadline for job board ads submissions is July 7.

Recruiting session

The recruiting session will be in TDB room. It will start with a short introduction of about 2-3min per recruiting sponsor. Please prepare a short presentation with 1 or 2 slides or present without slides. It is fine if you only say "Hello, we're ... please visit us at our desk …". If you want to use slides, please send them as PDF via email until Monday, July 10, before 10:00 CEST to sponsors@europython.eu.

Afterwards, at the actually recruiting session, you will get a table in a bigger lecture room (TBD). You will share the room with all other recruiting sponsors. Attendees can talk to you, get information about your business and your job offers, exchange contacts and so on.

Advertisement

Booklet ad page

Our sponsor packages include ad space in the conference booklet. The size of the ad depends on the sponsorship level:

  • Keystone, Diamond: eligible for a two page ad
  • Platinum, Gold: eligible for a one full page ad
  • Silver, Bronze, Patron: eligible for a one half page ad

If you want to get an impressions of a previous year's EuroPython conference booklet, please see the EuroPython 2016 booklet (PDF).

Please send the ad as TIFF file to sponsoring@europython.eu, based on the following specification:

  • Full-page size: 19cm wide x 21cm high
  • Half-page size: 19cm wide x 10.5 cm high
  • Print resolution: 300dpi
  • Bleed: 3mm all around the ad
  • Color profile: don't use any specific color profile
  • Delivery deadline: May 22nd (extended to May 24th)
  • File format: .tiff

Bag inserts

The bag insert is included for Bronze or higher sponsors. This is to be delivered by the sponsor and will be packed by the EuroPython organizers.

  • Silver and Gold sponsors can send flyers (up to size DIN A4) or gadgets.
  • Platinum, Diamond and Keystone sponsors can send flyers (up to size DIN A4), brochures or gadget.

Quantity

Please send at minimum 1400 bag inserts.

Bag inserts have to be delivered to the parcel service company until Friday (July 7th) before 18:00 CEST to be available for bag stuffing on Sunday.

IMPORTANT: Please use "bag insert" as indicator on all parcels, so we know that these parcels are meant to be opened by us for bag stuffing and notify us regarding the inserts you have sent by sending email to sponsors@europython.eu so that we know what to expect.